Event Executive, Hospitality

THE JOB / Event Executive, Hospitality

***Our headquarters is in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (2-3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA, Chicago, IL,  or Atlanta, GA.

We are looking for a dedicated and enthusiastic person to join our skilled and dynamic global hospitality team.  The Event Executive will get a broad view of Octagon’s offices while supporting a hotel client with a variety of events.  If the idea of collecting frequent-flyer miles excites you, this job is a perfect fit!  In this unique role, you will be working with a tight-knit, service-oriented team who is committed to providing seamless hospitality experiences to our clients.  You will have broad exposure to the hospitality industry with tremendous potential to learn and gain hands-on experience.

THE WORK YOU’LL DO

• Conduct pre-planning management and implementation for hospitality-focused events including vendor research, merchandise management, and event communications
• Coordinate projects with outside vendors and internal resources
• Learn and lead sophisticated guest registration systems
• Understand clients' values and voice while handling consumer facing communication
• Develop agendas and take detailed notes for weekly meetings with both internal and external partners
• Coordinate status details on pre-event meeting agendas, i.e., transportation, F&B, and other activities
• Design, prepare and distribute event execution guides, staff implementation guides, and personalized itineraries for guests at various events
• Provide hands-on event staffing and oversight
• Assist with numerous projects simultaneously ranging from hotel room blocks to concierge email responses, to budget management
• Generate recap documents of each event including key metrics and recommendations
• Celebrate the team’s accomplishments with us

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

• People may have accused you of being obsessive; you’re so organized that a disorganized folder or inbox gives you hives
• A team-player who wants to know what others are working on and wants to help
• A self-starter who can balance multiple projects on tight deadlines simultaneously
• Flexible and adaptable in working with various personalities
• A sense of humor and the ability to tell a good story; we like to laugh
• Excellent interpersonal skills, both written and oral
• Ability to thrive under pressure and are outstanding at problem solving; offering creative solutions (though you will always have help, your mantra is: I will figure it out!)
• A go-getter who demonstrates initiative and embraces new challenges (there will be plenty of last-minute client requests)
• A passion for sports, travel, entertainment, music and/or celebrity & lifestyle culture will make you a good Octagon fit
• 1ish years’ experience in related events field; past hospitality experience preferred
• A master of the Microsoft Office suite; particularly Excel, PowerPoint, Word
• Though not a requirement, a second language is a plus
• Can work weekends/holidays as needed
• Flexibility and willingness to travel domestically and internationally, and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

L1: This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon’s comprehensive benefit package includes:

• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status 
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs 

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.

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